Ten Keys to Successful Email Campaigns

10) Delivery Timing

Be conscientious of the times, dates, days of the weeks, and frequency with which the emails are delivered. There are a large number of theories regarding the best email delivery times, but in general you can be sure that Tuesday through Thursday is your best delivery window for B2B emails and in general you want to get the emails into the recipients' inbox during their working hours. Emails sent in the middle of the night are more likely to be spam and more likely to be viewed as such. If you can tweak your delivery settings to allow for a slight delay between each email, that has also been shown to improve results. Also, if you send out 1,000 emails a day spread out over 10 days, you will generally get better results than 10,000 emails all sent in one day. 

9) Diversify and Customize

Use a variety of email content and subject lines when possible. This will make your emails look less like spam as they hit corporate servers and you will avoid the "all eggs in one basket" scenario. By diversifying you can also target the message more specifically to particular industries, title types, geographies, etc. A more specifically targeted email with customized content for a specific sub-group make a message even more relevant to the recipient and will yield better results. 

8) Follow Up Immediately

Follow up with results from your email campaign immediately, not a few days later, or a week later. A real person would follow up with a response that they received from an email that they sent out almost immediately, you should be set up to do the same. 

7) Avoid Spam Catches

There are a million of these that you can unknowingly include in your email content, but the general rule of thumb is: don't sound like a cheese commercial and you are less likely to be perceived as one. More specific examples include: Don't put lots of text in ALL CAPS, don't use words like "free" and "discount" frequently (and never in the subject line), don't use the words "remove", or "unsubscribe" in your unsubscribe instructions. You can cleverly incorporate your unsubscribe instructions into a confidentiality agreement at the bottom of your email. 

6) Check Your Email's Spam Score

Here is one service I recommend: http://www.mail-tester.com  (there are many more out there, changing it up is advised).

5) Tracking Tradeoffs 

Realize that the more you do to track thing like open rates, click through rates, etc., the more likely your email is to be seen as unsolicited and the less likely it is to reach it's intended recipient. 

4) Response Options

Give the recipient of the email the option to reply to the email they have received, go to a website, or pick up the phone and call you. More options for response = more response. 

3) Use a Dedicated Domain

If your company's main website is www.abc.com, don't use that domain for your marketing campaigns, use a dedicated domain just for your marketing campaigns, such as www.abc-email.com. This prevents your primary domain and company website from ever being affected by complaints. 

2) Make the Email Content as Personal as Possible 

The more the email looks like one that the recipient would receive from a co-worker, colleague, or fellow professional/executive, the more likely they are to open it. Open with the person's name in the salutation, end with a signature line, have the email actually come from a person instead of a generic email, etc. 

1) Be CAN-SPAM Compliant

Don't be deceptive with the subject line, include a full signature line with address and phone number, include opt-out instructions, etc. For more details on CAN-SPAM compliance, go to: http://www.ftc.gov/bcp/conline/pubs/buspubs/canspam.htm